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We are looking for firms for evaluation of our accounting-feature



At yri.fi we are working hard with development of our services and we are having great exceptions and visions for 2019.

Our newest project is a feature for accounting and bookkeeping. It has gradually been developed during the last few years and will soon be ready for launch. The strength is above all, user-friendliness and a high degree of automation. For the launch, we are now looking for firms for valuation of the feature. You can choose the length of the valuation-time for yourself, it can for example, be an accounting period or a shorter time. With the system, you will be able to manage the bookkeeping of your company, there are charts of accounts available in Swedish, Finnish as English. The valuation time is without cost!

We are mainly looking for micro- and small companies, but others are also welcome to contact us.

Should you be interested, please contact us at:

Tel: 040-514 7579 (Andreas)
045-125 2500 (Håkan)

E-mail: support@llsdata.fi

 

 

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We are taking part in Slush!



At the 4th – 5th of December 2018, we will take part in Slush in Helsinki. It is an annual international event gathering more than 20 000 representants for different startup-companies. The goals of the participants might be everything between making new contacts and finding new investors, customers or business partners. Whether You are there as a private person or representing your business, and eager to know more about us and our company, you are more than welcome to come have a chat! Please contact CEO Håkan Lövdahl (prior to the event if possible):

Mobile / Telegram: +358 45 125 2500

See You in Helsinki!

 


A good invoicing system – what is that?

As an owner of a business, what are You thinking about when hearing the word ”invoicing”? Does it only mean, writing the debt of Your customer on a piece of paper, hoping that he or she will eventually pay? In the long run, this procedure is not sustainable. In the world of business, invoicing is part of a process consisting of several different steps. This process is usually managed through a sales ledger.

The sales ledger is an important tool for managing sales of goods or services, keeping track of the cash flow as well as the bookkeeping. It is an aid for managing a long process that is to follow certain legal standards in order for everything to be done correctly. There is a huge amount of steps, and it is of importance to keep them under constant track. The first step is, of course, the customer buying a good or service from You. In case he or she is not paying by cash, You are usually sending him or her an invoice.

                      The invoice send is to contain information, among other things about the specific good or service sold, its price, rate of Value Added Tax, invoice date as well as due date. The customer is expected to pay the invoice no later than the due date.


Bookkeeping of invoices

When booking Your invoices there are two general alternatives (please note that this is in the Finnish context). One is that the invoice send is booked as a receivable at the invoice date. As soon as the payment from the customer is received, the payment is booked as a decrease in the receivables. In this way, there will be two (sometimes more) bookkeeping transactions for every invoice.

If using the other alternative, the invoice is booked only when the payment is received. Often, this is a huge benefit for owners of business sending invoices, without being sure whether the payment will be received or not. The Value Added Tax is declared only when the payment is received. Only small businesses are able to use this alternative. More information can be found at the homepages of the Finnish tax administration (in Finnish only)


Reminders and overpayments

When using an efficient invoicing system, You can keep constant track of Your invoices send as well as their expected payment dates. In case the invoice is not paid by the due date, You will be required to send an invoice reminder. For this reminder, You might charge the customer a late payment fee as well as a late payment interest. When using a professional ledger software, the process of keeping track of payments needing a reminder is very convenient.

The case being that customers are often paying excessive amounts, there is also a need for a feature managing overpayments. With the help of that You can keep track of those cases, including the customers and the amounts of the payments. There is also a need for marking a payment (or a part of a payment) as an overpayment, in order to use the excessive amount to cover the next invoice.


Optimicing the invoicing

As shown above, there are several steps in the ledger. While it is possible to manage the process independently in the early stages of the company, it is however, time spend that rather could be used for developing Your own business. As the company is growing, invoicing is soon becoming an extremely time-consuming activity. For this reason, it is extremely beneficial to take an invoicing system into use already in the early days of the company.

There are today several invoicing systems with different solutions. Some are including features only for the process of creating invoices, while others also are including broader options.

When choosing an invoicingsystem, why not choose one that will manage the whole process of the sales ledger, from creating the invoice until the bookeeping, as well as counting the Value Added Tax? Would not the ideal solution be a software where You can create and manage invoices that You will be able to send either as electronic invoices, through email (in PDF-mode) or even printed on a letter? Why not have constant access to a daily automatic update of invoices paid, unpaid and invoices with a due date approaching?

All the processes above can be managed in yri.fi. In addition to that, there are several other smart solutions for managing the ledger. Below You can read more about them.


Integration with Your bank – an automatic fetching of digital bank statements

In order for the ledger system being able to keep track of paid as well as unpaid invoices, it needs information about the payment from the customers. This is usually managed through integration with your bank account. By nighttime, the system is fetching the digital bank statement from the bank. These are read and the transactions related to certain customers as well as there invoices are identified. The payments are also to be taken into account in the bookkeeping.


Bookkeeping

You are also able manage Your bookkeeping through yri.fi. A huge benefit with managing both the ledger and bookeeping in the same system is the possibility to automate the bookeeping of Your sales to a large extent. While creating a new invoice, You are also able to manage how it is to be booked, which is a pretty simple, but very important task. That being done, a bookkeeping transaction will automatically be created according to the specific accounts. Please note that this procedure will require You to take the feature for accounting into use as well as invoicing.


Customer register

While creating a new invoice, You are choosing a customer from Your register at the homepage. In case of a completely new customer or one not being in the register, You can create the invoice anyway, but You will be required to add information about the customer, the name being a minimum requirement. In the register, You will be able to keep a constant track of all Your customers as well as every invoice ever send to them. Thanks to that, the process of finding an invoice send to a specific customer is extremely convenient.


Reporting of Value Added Tax

Those days when You were forced to spend huge amounts of time calculating the Value Added Tax are long gone, yri.fi will automatically calculate it for You and create a report. This function is also requiring the feature of accounting. Please note that the Value Added Taxes calculated are for the Finnish market.


Sales reports

As an owner of a business, of course You want to keep Yourself constantly up to date about Your sales. Even this is not a problem, thanks to the feature Sales reports that is automatically creating reports according to some of the following alternatives:

  • Customer
  • Account in the bookkeeping
  • Sales person

It is also possible to check reports for a certain range of time according to Your own needs!


Product catalogue

Thanks to the product catalogue, You are able to create invoices fast and efficient, as the name and price of the products is efficiently added by choosing product. Only the amount needs to be filled in.


Cashier receipt

In case You are selling by cash, You can create a cashier receipt with this feature. This will help You keeping track of Your selling for cash.


Different models and languages

Depending on the customer, You are able to choose the look as well as language of the invoice. It is as also possible to save the invoicing language as a standard language for the customer in question.

Work that usually would take hours to complete, is thanks to the services provided by yri.fi possible to do with only a few clicks. Follow the steps of several other satisfied customers and start using yri.fi, let us help You as well!

 

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Is yri.fi a well-functioning system? Check out what the users think!



In the fall of 2018 we carried out a customer survey among our customers, with the goal of improving and developing our services. We carried out a Net Promoter Score-survey, and asked our customers the following question:

 

Can You please answer the following question, with a number at the scale 1-10 where 1 is the lowest and 10 is the highest score:

How likely is it that You would recommend our services to a friend or colleague?”

 

The survey was regarding all services developed by LLS Data Ab Oy throughout the years. Among 20 customers who have been using yri.fi during the previous year, the average score was 8,6. Among all the positive feedback we received, a friendly and efficient customer service, as well as a well-functioning system are among our highest accomplishments. We are providing a growing service, and we have already helped many business owners to make their administration more efficient.

Something very important that we have learned from this survey, is that as an owner of a small business, it is worthwhile to spend as much time as possible at Your own firm. Invoicing as well as other business administrative tasks is necessary, but is in many ways a distraction from Your precious time.

Invoicing by Your own is often convenient in the early stages of a new business. However, as Your company is growing and the number of your customers is increasing, it might become very time-consuming. Your business might grow faster than You have ever expected, and You might become overwhelmed with administrative work.

At yri.fi we believe that every business owner deserves spending as much time as possible at his or her own work, as well as being able to invoice the customers without the whole process becoming too complicated. By taking our online-service into usage as early as possible, You will minimise your time spend on invoicing. In addition to that, You are guaranteed to keep track of your invoices, regardless of in what direction Your business is developing. Except for the invoicing system, yri.fi also provides other features, of which can be mentioned integrating the system with your own bank account, accounting as well as managing your receipts! Yri.fi is the result of many years’ experience from both business administration and software development. Our co-workers are professionals with long experience from these fields.

 

Our values are, among other things:

-Excellent customer relations, which means that we are listening carefully to the need of every customer. We are aiming at helping every single business owner in managing his or her invoicing in the best possible way.

-Constant development of our services. The field of IT-services is changing faster than ever before, we are aiming at being constantly up to date and adapting to the needs and demands of both the present and the future.

-Expertise! Our co-workers are all carefully introduced to our systems as well as business administration.

The Net Promoter Score-survey of this fall has shown, that we have a well-functioning solution for the needs of today. With that in regards we are looking optimistically at the future, and are wishing all our customers a pleasant autumn!

 

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Create your invoice in Russian



In the current internationalised world even more small businesses are trading across the nationborders. The trade with Russia is important for many, and requires certain systems fitting for the purpose. With the help of yri.fi you are now able to send your invoices in Russian! We are also offering many other services for small businesses, check out our homepage for more information!

 

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