For the employee as well as the employer, travel invoices are a method of receiving non-taxed compensation for the traveling. More information regarding this can be found at the homepages of the tax authorities. Please note that the information here only applies to the regulations of Finland.
Per diem allowances
The worker has the right to a per diem allowance for a working trip extending to at least 6 hours (half a day). As a compensation for this trip, a partial per diem allowance can be paid. In case the trip is at least 10 hours, a full per diem allowance can be paid.
If using the own car at work, the employe has the right to kilometre allowance. As of year 2019, the allowance is 43 cent / km.
How can a travel invoice be created?
Once logged in, choose ”Traveling bills”, and ”Create new”. Now you will be able to add per diem allowances, kilometre-allowances and other possible expense receipts. Once finished, choose ”Finalized”. The travel invoice is now completed and will appear in your personal ledger. In case it is approved, it will be paid by the management. Also the payment will appear in your personal ledger.
Reports for daily allowances and kilometre-allowances
Since reporting per diem as well as kilometre-allowances to the Tax authorities is mandatory, there is a reporting function for this process in the system. There you will be able to choose timeframe as well as employe, and have a view over the different expenses.